The failure mode procurement recognizes
An agent gets a routine task: send the updated amendment to the vendor and log it against the contract record. It resolves a contact from the vendor master, drafts a clean summary of the changed terms, and prepares the send.
The draft is not the risk. The recipient is. If that contact changed roles, left the company, or was never the commercial owner, confidential terms are about to land in the wrong inbox — with a professional cover note attached.
What AgentGovernance demonstrates
In the live control plane, contract and amendment emails are category-gated: an external send carrying commercial terms routes to approval, and the reviewer sees the recipient, the source record, and its freshness before anything leaves.
Recipient evidence
The approval card shows who will receive the amendment and which vendor record produced that contact.
Freshness before send
A contact that has not been verified within your window routes to the contract owner instead of auto-sending.
Terms stay scoped
Commercial terms in the body make the send high-risk by category, regardless of how routine the task looked.
Receipt after decision
Approval and the final delivery are recorded as separate facts for the audit trail.
The first policy to ship
- Contract, amendment, and PO emails to external parties always require approval.
- The reviewer sees recipient, source record, and last-verified date on one card.
- Contacts stale beyond your window route to the contract owner for refresh.
- Approver identity, policy version, and the send receipt are logged separately.
- Review one held send per week before extending the gate to renewals and NDAs.
Related guides
This is the procurement cousin of the stale CRM contact block — same root cause, higher stakes. For the category rule itself, see external-party actions always need approval.